Easily Adjust Estimate Pricing

PEP will estimate for you and make recommendations, but now it’s easy to adjust that pricing on the fly.  You don’t have to go into setting and change your pricing set up.  Modifications can be done right in the estimate!  These adjustments only impact the job you’re working on. PEP Recommendations PEP recommendations are based on industry standards and the pricing data you put in during set up. Your Prices! Just click or tap in the box under “My Price” to enter a new labor price, then scroll down to see the new price on the estimate. You can also adjust the price for materials. Just hit the “Adjust Materials” buttons and you can immediately see all of the materials for the area. From there you can modify your labor prices and your materials prices. Making color selections is now easier too!  You can set all if the colors for an area in one spot. Just tap “Set Colors” and you’ll be able to input colors for each of the items on the job.  If you’ve added the color names to your color list in Settings, you won’t even have much typing to do. Just start entering a color name and select from the selections that most closely match what you’re...

Who’s on the Crew? Roles, Responsibilities, and Chain of Command

As your business grows, you’ll hire additional painters to help you get the work done.   You want to put together a team that works well together.  In order to keep things running smoothly, you need to establish a clear chain of command.  Each employee needs to know what his or her responsibilities are and who to go to when they have an issue.  Let’s look again at the players you may have in a multi-person crew, possible responsibilities, and who each should report to.  Owner:  The Owner builds relationships with new leads and customers, estimates jobs, produces bids and proposals, and secures new jobs.  He or she communicates with the Project Manager on scheduling jobs and specific job progress.  The owner also handles hiring and training of new employees. Project Manager:  Supervises all the crews, coordinates jobs, orders supplies, and deals directly with customers’ questions and concerns about specific jobs.  The project manager handles employee scheduling and training and reports to the Owner. Crew Leader:  Is involved in all activities related to completing a specific job.  He or she supervises all members of the crew and reports to the Project Manager.  The Crew Leader is responsible for maintaining the crew’s equipment and monitoring the quality and safety of the crew’s work.  He or she is should handle questions and concerns from the customer for a specific job, performing the final walk-through, and collecting the final payment at the end of work on the last day of the job. Lead Painter:  Assists with supervising and training.  The Lead Painter is an experienced painter can carry out paint-related duties in a...

Use a Service to Fill Roles in your Growing Company

Your business is growing.  Awesome!  You need help, but you’re not ready to hire someone.  What to do?  There are business services available which will help you grow and fill roles without the burden of hiring new people.  Check out a few short-term solutions to bridge the gap: Help in the Office Telephone answering service – Phone calls to your company will be answered by a real person and messages can be sent to you by text or email. Bookkeeping service – If keeping up with the accounting is too much, look for a bookkeeping service to manage accounts receivable (payment to your company), accounts payable (bills your company has to pay), balancing the company checkbook, and payroll.  Website and Advertising Help So much happens online these days.  A service like Yodle (yodel.com) can build and manage a website for you, set up a Facebook page, create advertising, and help you attract new business.  (Yodle is just one option; there are many others out there!) Help with Painting (grunt work) Join PDCA – PDCA members are often willing to share a painter with a fellow member to complete a big job. Local Employment Services – In Hartford, CT, we have an American Job Center office.  These offices are nationwide, so there’s probably one in your area.  Check it out here: http://jobcenter.usa.gov/resources-for-business (this is also a great resource when you’re ready to look for a new...

Roles in a small painting business

What’s my Role? Key players in a small business The owner of a small painting or contracting business needs to be a jack-of-all trades.  When you start your company it’s just you – you are Owner, Painter, Accountant, and Office Manager.  As your company grows, you are able to divvy up the responsibilities.  Bringing other people into your company can lighten the workload, but it’s important to have the roles in your business clearly defined to keep things running smoothly.  Let’s start by looking at the key roles in a painting company: Owner:  The Owner builds relationships with new leads and customers, estimates jobs, produces bids and proposals, and secures new jobs.  He or she communicates with the Project Manager on scheduling jobs and specific job progress.  The Owner communicates with the Office Manager and the Accountant about the company’s finances.  The owner also handles hiring and training of new employees. Project Manager:  Supervises all the crews, coordinates jobs, orders supplies, and deals directly with customers’ questions and concerns about specific jobs.  The project manager handles employee scheduling and training. Crew Leader:  Is involved in all activities related to completing a specific job.  He or she supervises all members of the crew and reports to the Project Manager.  The Crew Leader is responsible for maintaining the crew’s equipment and monitoring the quality and safety of the crew’s work.  He or she is should handle questions and concerns from the customer for a specific job, performing the final walk-through, and collecting the final payment at the end of work on the last day of the job. Painters:  These employees have...